Bookkeeping and Office Support member needed with a love for the arts

Posted January 12, 2019

The South Haven Center for the Arts is currently seeking an experienced, customer service oriented, and self-motivated individual for a part-time bookkeeper and office support staff position. Candidate must have strong organizational, computer and interpersonal skills, and two-plus years bookkeeping experience. Proficiency in database management, QuickBooks, MS Excel, MS Word a must. SHCA promotes the arts to all ages, offering classes, exhibitions and events is South Haven, Michigan, with the mission to enrich our community through the arts. If you are an enthusiastic team player with an interest in supporting the arts please email your resume and cover letter to Kerry Hagy, Executive Director, Accepting applications until position is filled.


This is a part-time position and divided into four main work categories:

1)   bookkeeping support 35%

2)   office management/administrative support 30%

3)   special projects/event support 25% (additional hours maybe added as need for events)

4)   facilities support 10%

  • Monitors and helps maintain all aspects of bookkeeping which includes; pay bills, prepare bank deposits, enter income, monitor bank account, and keeping director aware income and expenses weekly;

  • Prepare general ledger and bank account reconciliations;

  • Assist the Executive Director in performing and monitoring duties related to the month-end close, year-end close and the annual audit;

  • Front desk duties include answering the phone, greeting visitors, and answering emails;

  • Administrative duties included opening mail, filing, and data entry as needed;

  • Serve as event support staff to help execute the South Haven Art Fair and other special events;

  • Along with director, keep track of building and general facility needs;

  • Keep track of vendors such as elevator maintenance, lawn service, internet provider etc;

  • Keep track of general maintenance schedule;

  • Perform other duties and undertake special projects as assigned;

  • Set-up and clean for rentals and exhibitions; requires going up and down stairs, lifting and setting up chairs and tables, lift and carry up to 50lbs.


Preferred Credentials, Skills and Traits:

  • Minimum of two years of progressive experience in accounting, budgeting, bookkeeping, with non-profit organizations a plus;

  • Proficiency in use of accounting software - Quickbooks, and general computer use;

  • Must be able to meet deadlines and work independently;

  • Strong problem-solving skills, solid accounting principles knowledge, documentation skills;

  • High standards of excellence in execution; as well as exercise professional discretion, attention to detail, and trustworthiness and exceptional ethics;

  • Demonstrated ability to independently solve problems and answer questions from members, guests, and vendors; refer to the Executive Director as needed;

  • Demonstrated experience in using interpersonal, organizational and problem-solving skills, multitasking in a fast-paced environment, working independently, showing initiative, and meeting deadlines;

  • Demonstrated/documented exceptional customer service skills and professional demeanor are critical to success in this position.


Preferred Qualifications:

  • Bachelor’s Degree in related field preferred or Associates Degree plus experience;

  • 2-5 years of relevant professional experience; nonprofit and accounting experience;

  • Strong interpersonal skills and the ability to work with a diverse group of members, visitors, and artists;

  • Self-motivated and well-organized with the ability to work independently and efficiently;

  • Computer literacy, including QuickBooks, Microsoft Word, and Excel, as well as a strong knowledge of Internet resources. 


Bookkeeping and Office Support Staff person will work Tuesdays, Thursdays, and Saturdays, availability for additional evening and weekend hours needed for scheduled events. Starting at 18 hours per week. Pay starts at $13/hr.

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© Copyright 2014 South Haven Center for the Arts. All rights reserved.                The SHCA is a 501(c)3 Non-Profit Organization.

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